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Office Assistant (Temporary/Leave Replacement)BACK TO SEARCH
Job Type:
Full Time
Apply To:
HR
HR@quakerschool.org
Divisions:
Administration
Grade Levels:
Job Description:

The Quaker School at Horsham is looking for an Office Assistant for a leave replacement.  This position works closely with Admissions, Student Affairs, and the Front Office.  The role helps engage the populations of our community outside of our school building, including visitors, prospective families, donors, and other stakeholders.  There is a need for attention to detail, strong customer service skills, and comfort with the use of various software systems (training provided).

 

Position Details: Temporary position, April 1 – August 30, 2019; 40 hours per week; $14.65 per hour (benefits not included)

 

Role Details:

Admissions/Marketing/Student Life:

  • Order and maintain marketing materials: brochures, admissions packets, giveaway items
  • Assemble and update paper files for new inquiries & enrolled student files
  • Greet prospective student visitors and family, review student schedule, obtain completed medical emergency form, etc.
  • Process check requests for invoices and track expenses
  • Mailings for the office (also for Development office)
  • File and update student applications and enrollment contracts
  • Track Budget items when necessary
  • Create new student files
  • Shop for, setup and welcome visitors for scheduled Open House & Spring Conference
  • Accompany photographer during photo shoots
  • Uploading new photos to the server
  • Shop for student breakfast program supplies
  • Various projects to support Assistant Head for Student Affairs

     

    Front Office:

  • Welcome visitors and have them sign in
  • Support students at arrival and dismissal (keep order in the front lobby)
  • After 8:15am, ensuring all parents sign in students and all bus riders are tracked as “late”
  • Screen phone calls; transfer to appropriate line extension/voicemail
  • File Student Records (update with progress reports, testing, evaluations)
  • Scan graduates/old student records onto server
  • Communicate with cleaners re: upcoming events, janitorial issues
  • Support Executive Assistant to the Head when absent
    • Answer main phone line
    • Receive, sort, date stamp and distribute mail
    • Track student attendance in PowerSchool and report to faculty via The Unicorn
    • Contact parents in event of transportation complications
    • Administer student medications; assist with minor student medical needs
    • Care for office pets
  • Support School Nurse when needed

NOTICE OF NON-DISCRIMINATIONThe Quaker School at Horsham (TQS) does not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, physical or mental handicap/disability, citizenship, genetic information or any other characteristic protected by law in its programs, activities or employment practices.

Applicant Requirements:
Education:
Please send cover letter, resume and list of three references to hr@quakerschool.org.  
Job Posting Expiration Date: 03/08/2019
Non-discriminatory Statement:
Position Level:
Administration
School Name:  The Quaker School at Horsham
Street Address: 250 Meetinghouse Road
City: Horsham
State: PA
Zip Code: 19044
Country: USA
Mailing Address:
Street Address: The Quaker School at Horsham 250 Meetinghouse Road
City: Horsham
State: PA
Zip Code: 19044
Country: USA
Phone: 215-674-2875
Fax: 215-674-9913
Head of School: Mr. Alex Brosowsky
Founding Date: 1982
Accreditation:
Day / Boarding: Day Only
Age / Grade Levels: K-9
Enrollment Size: 70
Website: http://www.quakerschool.org
Social Media Sites:
Admissions Contact: Lori Boccuzzi
Admissions Email: lboccuzzi@quakerschool.org


07/14/2017 250 Meetinghouse Road
Horsham, PA 19044

Country: USA
250 Meetinghouse Road
Horsham, PA 19044

Country: USA

Country: USA
mproietta@quakerschool.org School


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